Job Description
PRIMARY PURPOSE : The Raw Materials Receiving Coordinator is responsible for overseeing the receipt, inspection, and inventory storage of 200+ supply items in a produce-based environment. This role ensures that all incoming goods are of the correct quality, quantity, and meet safety and regulatory standards.
QUALIFICATIONS :
Education / Certification / License:
- High school diploma or equivalent (Required).
- Additional certifications related to food safety (e.g., ServSafe, HACCP) preferred.
Experience:
- 1-2 years experience in a receiving or warehouse environment, preferably in a food production setting.
Special Knowledge / Skills / Abilities:
- Bilingual English & Spanish (Required).
- Strong understanding of warehouse inventory management systems and raw material handling.
- Knowledge of transportation and distribution processes, preferably in the produce industry.
- Knowledge of basic math skills and possess a strong work ethic and reliability.
- Ability to work efficiently in a fast-paced, deadline-driven environment.
- Strong organizational skills with ability to multi-task and prioritize tasks.
- Good problem-solving skills, with ability to quickly address issues, make decisions, and implement solutions.
- Strong commitment to safety, quality, and continuous improvement to achieve operational excellence.
- Strong work ethic. Able to work effectively independently or as part of a team in a fast-paced environment.
- Strong attention to detail. Able to follow instructions, manage time effectively, and meet deadlines.
- Strong communication and interpersonal skills. Able to collaborate with internal and external stakeholders.
- Positive attitude. Dedicated, reliable, and committed to excellence in all aspects of work.
MAJOR RESPONSIBILITIES AND DUTIES/ESSENTIAL DUTIES:
- RECEIVING & INSPECTION:
o Inspect and verify the quantity, quality, and specifications of raw materials received against purchase orders and delivery documentation.
o Confirm the receipt of items by signing physical documentation, handing documentation into accounting and electronically receiving them into our procure to pay software (“Coupa”).
o Update the “Inventory” spreadsheet when new items are received.
o Perform quality control checks on materials, identifying any damaged or non-compliant items.
o Ensure raw materials meet safety and regulatory standards (e.g., USDA, HACCP, FDA) before they are accepted into inventory.
o Reject or escalate discrepancies or non-conformities to the appropriate personnel (e.g., warehouse manager, procurement team).
- INVENTORY MANAGEMENT :
o Accurately record and track incoming materials in the above-mentioned programs, (Coupa; “Inventory Spreadsheet”).
o Ensure proper storage of raw materials according to their temperature, shelf life, and handling requirements (e.g., refrigerated storage, dry storage).
o Update stock levels in the system and report inventory discrepancies or low stock levels to relevant departments.
- SAFETY & COMPLIANCE :
o Follow all workplace safety procedures and ensure compliance with health and sanitation standards specific to the handling of fresh produce.
o Adhere to guidelines for handling food products, including correct temperature control, segregation of allergens, and maintaining clean and sanitized work areas.
o Participate in routine audits and inspections as needed.
- COMMUNICATION & COLLABORATION :
o Communicate effectively with the procurement, and production teams regarding material receipt and potential supply chain issues.
o Provide feedback to the procurement team regarding any issues with raw material deliveries (e.g., damaged goods, discrepancies in order fulfillment).
- DOCUMENTATION & REPORTING :
o Complete receiving in Coupa, delivery notes, and inspection reports for all raw materials. Assist in developing inspection report as needed.
o Maintain accurate records of all incoming shipments and product details for traceability and compliance purposes.
o Assist in managing returns, rejections, or claims for materials that do not meet specifications.
- CONTINUOUS IMPROVEMENT :
o Actively participate in continuous improvement efforts related to the receiving process, inventory accuracy, and material handling.
o Suggest process improvements for optimizing material flow, reducing waste, and enhancing overall efficiency in the receiving area.
- Follow all safety procedures/guidelines and maintain a clean and safe work environment.
- Report employee accidents, safety hazards, equipment issues, and quality issues promptly.
- Must be willing to work flexible hours (including evenings, weekends, and holidays) as needed.
- Performs other tasks as assigned or requested.
NON-ESSENTIAL RESPONSIBILITIES AND DUTIES :
- Work with minimum supervision and make sound decisions relative to daily job requirements.
Company DescriptionA family-owned company that has been in operation for over 35 years. We are growers, packers and shippers of various greens, onions and melons.
A family-owned company that has been in operation for over 35 years. We are growers, packers and shippers of various greens, onions and melons.
...Job Description Child Care Teacher - Bright Horizons at IL Medical District 1851 W Harrison Street Chicago, IL, 60612 Grow your... ..., employment physical/screening, and health and safety training. If hired, you will work in person in an early education/preschool...
**1st shift - TIG Welder (Direct Employment)****Job Description**+ This candidate will be TIG welding during the manufacturing of Ultra High Vacuum (UHV) Ion Pumps that are made of stainless steel. + The majority of the welds will be butt welds, but they could also...
...the help you need in the moments that matter via email, phone, or chat. Leaders in clinical excellence: Rula prides itself on... ...Counselor of Mental Health (LPCMH) Must be licensed in South Dakota Must be able to provide telehealth Work Remotely Yes SD, US...
...hour days & nights available 13 week contracts Experiences in ICU & Stepdown Units. BLS, ACLS, NIHSS Required. 75 mile radius rule. Meditech Charting If you would like to combine your love of traveling with your nursing career, Accountable's Travel Nurse contracts are...
...Hansen Talent Group is hiring a Business System Analyst I to work with a large enterprise in Columbia, SC. This is a hybrid opportunity... ...by 1-3 days onsite/week. What you'll do: Focusing on network operations across multiple platforms, analyzes technical architecture...