Job Description

Job Summary:

The Clinical Assistant coordinates and performs the preparation, data entry, verification, and editing of complex, typically confidential data necessary for intake process. In addition, the clinical assistant is responsible for working alongside the clinicians to assist in real-time clinical documentation, not limited to transcribing and creating and/or updating medical records.

Duties and Responsibilities:

• Coordinates with scheduler for patient visits, follow-up visits, as directed by the clinician
• Schedules Visit and is responsible for visit preparations for staff
• Process admitted and discharge paperwork
• Review, and edit charts after the home visit encounter to ensure accuracy (both grammatically and with provider preferences), perform chart audits and records reviews and records preparation
• Assist with fundamental documentation of patient care: order entry, medications, histories, notes, letters, etc.
• Accurately and completely transcribe long medical histories and produce accurate, formatted, proofed patient reports per our process
• Receive and route associated source paperwork to and from staff members. Work with department representatives as necessary to facilitate and expedite the efficient flow of documentation, and to resolve routine administrative problems
• Input and retrieve alphabetical and numerical information in a prescribed format, using knowledge of computer software packages *
• Create, maintain, and purge specified data files and logs as required. Make individual and/or mass corrections modifications, and/or updates to data in files, as appropriate *
• Extract and release information according to specified criteria and in strict compliance with established policies, procedures, and/or regulations. Answer questions from client departments and others on specific data as requested and prepare reports *
• Ensure strict confidentiality of client records according to Policy and Procedures *
• Transmit data, perform NOA audit, and coordinate with the billing team

Required Skills/Abilities:

• Competent in computer programs, such as home health software, MS Word, and Excel as well as the ability to use standard office equipment
• Ability to travel within service area
• Excellent verbal and written communications skills in English
• Ability to independently obtain and interpret information
• Analytical mindset with a great attention to detail
• Self-motivated with a proven ability to encode data with speed and accuracy
• Highly organized

Preferred Skills/Abilities:

• Bilingual (English/Spanish) is a plus
• A minimum of 1-2 years’ experience in healthcare with a working knowledge of commercial insurance, Medicare, and Medicaid reimbursement; DME experience is a plus
• Working knowledge of electronic data interchange systems; Waystar, Wellsky, and CMS

Required Education and Experience:

• High School Diploma or GED with 2 years of experience directly related to the duties and responsibilities specified

Preferred Education and Experience:

• None

Supervision Responsibilities:

• None

Physical Requirements

• Sufficient clarity of speech and hearing or other communication capabilities, with or without reasonable accommodation, to enable the employee to communicate effectively;
• Sufficient vision or other powers of observation, with or without reasonable accommodation, to enable the employee to review a wide variety of materials in electronic or hard copy form;
• Sufficient manual dexterity, with or without reasonable accommodation, to enable the employee to operate a personal computer, telephone, and other related equipment;
• Sufficient personal mobility and physical reflexes, with or without reasonable accommodation, to enable the employee to safely lift, move, or maneuver whatever may be necessary to successfully perform the duties of their position;
• Sufficient personal mobility and physical reflexes, with or without reasonable accommodation, to enable the employee to efficiently function in a general office environment; and
• Sufficient personal mobility and physical reflexes, with or without reasonable accommodation, to enable the employee to efficiently function in a general office environment, with frequent travel to a variety of field sites.
• Occasionally required to sit
• Frequently required to talk and stand
• Frequently required to utilize hand and finger dexterity
• The employee must occasionally lift and/or move up to 50 pounds
• Specific frequently vision abilities required by this job include: Close vision, Color vision, Peripheral vision, Depth perception, and Ability to adjust focus

Work Environment:

• BLOODBORNE PATHOGENS EXPOSURE LEVEL: 3 (LOW)
• Noise Level: Moderate
• Employee works in an office environment with moderate noise levels, controlled temperature conditions and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.
• The above list reflects the essential functions and other job functions considered necessary of the job identified and shall not be construed as a detailed description of all work requirements that may be inherent in the job or assigned by supervisory personnel. This job description is used as a guide only and not inclusive of responsibilities and job duties.

\Putting Our Heart into Your Care\
MyCHN Home Health Services is a local home health care provider dedicated to providing excellence in care and service. We currently operate in Brazoria county.
MyCHN Home Health Services is a home healthcare organization with one central hub in the Angleton area, we fall under the MyCHN healthcare family.

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